KeyPay Changes

Details
Last Updated: Wednesday, 06 January 2021 10:03

KeyPay 5.051 Changes

Includes support for 39% from April 2021 and the IRD Ver 2 Pay-Day filing uploads which combine an enhanced KiwiSaver KED return with the ED (NDE) CSV file and matching report.  Full details about the following changes are the included release notes.

  • IRD Pay-Day filing must use V2 from April 2021 but currently optional.
  • EI Return minor changes. SLCIR and SLBOR codes dropped and become columns instead of additional lines.
  • NDE return (now named ED for Ver 2) has 12 new fields and IRD codes mostly to include those on the KED return and more.
    New employees now get more KiwiSaver options - A auto enrolled, Y for an existing member, I Opt In, C casual or temporary.  The default is now A and the user must change as deemed necessary. Opting out process similar to previous, but now has provision for a late opt out with reasons including correction of errors and mistakes, such as later finding employee should have been exempt.
    Existing employees can also use these but coded IRD details on the ED are different.
  • On posting after IRD filing has been done entry codes are adjusted to their next state as applicable. e.g. I goes to Y and O to N.
  • New Option to exclude a single taxable allowance from leave earnings. The intention being to correctly tax each employees share of any collected tips, but without the employer having the liability of increased leave costs on the basis that such income is not part of negotiated employer provided wages.   May not be legal under the Holidays Act.     

Previous KeyPay 5.050 builds

New builds are optional and include more frequent changes. Be sure to check the release notes for full details afterwards and to review this page. Option now provided to do this when a build changes.

  1. Build 0507 Added subsidy Top-Up option which allows the Normal hours to be optionally prefilled with the hours required to achieve a full normal pay (or to 80%), excluding overtime, allowances and leave, in dollar terms. The actual percent rate, if chosen, uses the ACC 80% setting which can be made higher if required. N.B this will also change the default ACC %, but that can still be overridden during entry.
    Most changes for Time of Corona apply only to defaults for new pay entry and do not affect the edit of a pay. Also, the prefills only apply for each employee when chosen, except for #2 when it replaces all employees Normal default times and can still be changed as usual.  Thus there is really no reason to not enable these features if they might be useful and they can easily be turned off again using Page 8.  
  2. Build 0520 Added a choice on Control Report Options to increase some columns on the report to 4 decimals. Shows any top-up and subsidy times more accurately.
  3. Build 0526 Bug fix to prevent entry of a blank employee type. About 9 months ago it became possible to leave it blank, causing payment reports to not show the employee even though paid. (Leaving the employee type blank is valid for some report filters and implies no filtering and therefore includes everyone. Most current pay reports reverse this by showing all possible types to include, and in removing one or more letters to exclude them must treat blanks as valid.)
  4. Build 0610 Changes for flexible subsidy top-ups and bug fixes.  New Menu added to choose how to top-up the subsidy or not for each employee. Allows entry of actual hours worked and splits these between Normal and the configured Subsidy payment slot with a single time entry.  Other menu options provide for topping up to: Standard, 80%, global override hours, subsidy only, or to just proceed with a usual non-subsidised pay.  i.e Should now cover all likely bases for any employee. After a pre-fill, manual override of entries is still possible.
  5. Build 0703 Added option to override the subsidy value for individual employees.
    Covid-19 option settings on Page 8 revised and some items separated to make the functions clearer. Sick-Other description on payslip moved to page 20 to free up space on Page 8. 
    Bug fix to rate slot subsidy prefill sometimes not adding to Gross during pay entry. (Analysis report imbalanced.)
    Control report includes new Entered Hours column when paying subsidy via a rate slot. (Adds the split hours between Normal and Subsidy columns together for entry checking.)
    Relevant reports showing payments for bank and IRD now refer to pay-day instead of period end. Now clearer when using a pay-day offset to ensure entry period and end of month PAYE totals synchronise with the IRD month.
    Some Menus improved with description messages added.
  6. Build 0721 Fixed bug in Student Loan SDR expiry date.
    Now separate from IR23 expiry. Need to check this date if SDR in use as maybe empty.
    Bug fix to Menu 0 (Config) overflow.
    New option to apply the pay offset to PE for filename dates. Affects some reports and backups when a payday offset is in use. Filename dates can now be either the pay-day or period end. Ref 195 or Configuration page 22.
  7. Build 0105  A whole new non-optional 5.051 release with the changes ready for April 2021